Webelos Woods

October 19-21, 2018

Bear Creek Park
Liere Lane
Houston, TX 77084 

Webelos Woods is a campout designed to introduce Webelos Scouts (4th & 5th grade) to the outdoor adventures of Scouting and allows them to meet Scouts in area troops.  This awesome weekend event includes patrol-method camping and Scout activities. On Saturday, Webelos dens compete in Webelos Scout skills. The dens are judged on den flag and yell, campfire skit, campfire song, dessert cooking skill demonstration and Scout spirit.

     

There will be demonstrations along the trail to fill the time between challenges.  The scavenger hunt is all day long, with a goal of collecting as many troop sign-offs as possible. Saturday afternoon and evening activities will include field sports and a campfire and watching the Astros win their playoff game.

Registration

Registration fee is $21.50 for the first Webelos Scout and $20 for each additional Scout. There is no cost for adults, Scout troops, crews, ships or den chiefs. A program for siblings is not offered at this event.

Registrations should be completed by the Webelos den leader or unit leader no later than 10/15/18. Save money and register online as a den. Payments are made online with credit card, electronic check or PayPal.  Council refund policy.

Every pre-registered Scout will receive a patch; patches are not guaranteed for late registrations. Onsite registration: $30. 

Register

Contacts

For questions about the event, contact Matthew Podraza.  For registration questions, contact John Brogan.

Program

The program will consist of two nights of camping and a full day of activities on Saturday.  Webelos Scouts should camp together as dens and exercise the patrol-method of camping as much as possible.  More information will be available at October roundtable.  Participants will check-in Friday evening.  On Saturday, Webelos dens will compete in activities such as basic first aid, fire building, games, Scout skills and knots (square, taut-line, clove hitch, two half hitches, bowline, sheet bend).  The dens will be judged on den flag and yell, campfire skit and song, dessert cooking. On Saturday afternoon, dens will participate in fun activities with area troops, scavenger hunt, and learn more advanced skills taught by local Scouts.  Participants will break camp and depart Sunday morning.

Tentative Schedule

Friday night

6:30 pm Troop leaders arrive
7:00 pm Webelos leaders, Webelos Scouts, and parents start arriving One leader should check-in (after campsite setup) at headquarters with medical forms and firewood
9:00 pm Cracker barrel - for Webelos den leaders and one den leader (bring a cup)
10:00 pm Lights out

Saturday

6:30 am Wake-up
6:45 am Start cooking breakfast and clean up
8:45 am Call to colors (main field)
9:00 am Events, demonstration, scavenger hunt
  Adult sessions: Arrow of Light Career Arrow and Transition to Scouts BSA
12:20 am Lunch (non-cooking)
1:00 pm Events, advanced skills and scavenger hunt
  Field sports
  Parent expo: troop visits
5:15 pm Start dinner
6:30 pm  Webelos Scouts visit troops in their area 
7:30 pm Campfire and awards
8:30 pm Visit troops for cracker barrel
11:00 pm Lights out

Sunday

7:30 am Wake-up
7:45 am Breakfast
8:15 am Vespers / Scout Chaplin Aid Service
8:30 am Start packing, and loading cars; clean campsite
8:45 am Check-out starts (final inspection, receive patches)
10:00 am Last den out

 

Campfire

The Saturday evening campfire will include the presentation of awards to Webelos dens.  Dens will be recognized for their participation. A pre-Arrow of Light Crossover Ceremony will be held after campfire. Astros playoff viewing will be after campfire.

Leadership

In most cases, the Webelos Scout will be under the supervision of their parent or guardian. It is essential that each Webelos Scout be under the supervision of a parent-approved adult (Guide to Safe Scouting).

Rain Date / Late Breaking Information

For late-breaking news and announcements, follow us on Facebook. Webelos Woods is typically held rain or shine unless there is going to be dangerous weather.

Uniforms

Field or activity uniforms should be worn at all activities and ceremonies.

Cracker Barrel

A cracker barrel is an evening snack and time for fellowship with other Scouts or Scouters.  The term cracker barrel is most thought to come from the time when people would shop at their local general store and gather around the cracker barrel to sit and visit with others in the community, much like the modern day water cooler.

The food is typically kept simple, such as cheese and crackers, summer sausage, chips and cookies.  On campouts, troops may have cracker barrel with the leaders and youth leadership to review the weekend schedule.

A cracker barrel will be held on Friday night at 9:30 pm.  Webelos leaders and one denner are invited to a special cracker barrel at the pavilion where last minute information and changes will be communicated.  Please bring a cup and pen.

Campsite Information

Check-in: At 7 PM participants will be directed to their campsite.  After setting up camp, the Webelos leader or assistant Webelos leader should come to the registration area. Please bring the medical forms at this time.  Leaders will receive a registration packet that includes the weekend schedule.  Dens that do not camp on Friday night must still check-in on Friday evening.  Each Webelos den must contribute one bundle of wood for campfire.

Campsites: Campsites will be tent camping only.  Dens are expected to honor the BSA Outdoor Code and follow the seven keys to low-impact/no-trace camping. At some time on Saturday, each campsite will be formally inspected.

Cooking and Fires: Webelos dens will furnish and cook their own food, as well as provide all equipment for preparation, serving, and cleaning up meals.  Liquid fuels (including charcoal starter) are not to be used. Open fires cannot be set up on the ground anywhere. Fires must be in a firebox raised off the ground or in fire pits provided by the park or raised grills.  Please bring in your own wood/charcoal/fire pit/sand if you choose to build a fire.  Propane stoves are allowed.  Remember that all materials brought in must be taken out.  Campsite ash must be removed; do not put ash in the trash cans.

Restrooms: There are two sets of restrooms in the park. They are located near the pavilion and playground.

Water: Water spigots are located at the park behind registration.  Each den should bring their own water containers.  Containers with lids are recommended since Webelos Scouts tend to spill a lot of water when walking.  Dishwashing is not permitted around the faucets.

First Aid and Safety: A health and safety officer will be on duty all weekend.  No food or candy is allowed in your tent or sleeping bag.  Since this is a wooded and water area, all campers should be on the lookout for snakes.  The buddy system is to be used by the youth at all times.

Check-Out: A final campsite inspection must be completed by the Webelos Woods staff prior to checkout.  Final checkout is to be completed at camp headquarters, and patches will be issued at that time.

Troop Visits: Webelos Scouts and their parents are encouraged to visit troops in the afternoon.  This is a good time to meet the adult leadership and watch the Scouts in action.  This is a great time to ask questions and learn about the troop.

What to Bring

Personal gear:

  • Bed roll, or sleeping bag
  • Jacket, raingear, hat
  • Extra change of clothes
  • Mess kit; camp cup
  • Personal items
  • Field unform (Webelos Scout uniform) and activity uniform (Scout t-shirt)
  • 6’ rope per Webelos Scout (for knots event)
  • Neckerchief (for first-aid event)
  • Webelos Handbook (optional)
  • Hand sanitizer
  • Folding chairs
  • BSA Annual Health and Medical Record for everyone onsite (parents too)

Den gear:

  • Tents with ground cloth
  • Water containers for hauling water
  • Cooking gear and food
  • First-aid kit (required – one per pack is acceptable)
  • Trash bags
  • Den flag
  • Den food
  • Den menu and duty roster
  • Items for campsite inspection
  • Items for fire building:  4 hat fulls of tender (size of match), 4 hat fulls of kindling (size of pinky finger), 10-15 pieces of fuel (size of wrist).  Please bring the wood in bags (e.g., paper sacks) for easier transport - it can be mixed up
  • Optional items:  extra table (each den will be supplied one picnic table), marshmallows and sticks, raised firebox and wood (if you want a fire), 5-gallon buckets and shovel (to remove all ashes & unused wood), Scout Handbook, canopy

Medical Forms

Every participant must bring an Annual Health and Medical Record (Parts A & B for all Scouting events) and turn them in at check-in on Friday night.

Photographs

Notice!  Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the district has the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).

Scouting Safely

Safety is Your Responsibility posterThe BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. BSA Guide to Safe Scouting policies must be followed and all participants must follow youth protection guidelines at all Scouting events. Highlights include:

  • Two-deep leadership on all outings required.  
  • No one-on-one contact between adults and youth members. 
  • The buddy system should be used at all times. 
  • Discipline must be constructive.

Youth Protection Guidelines     Guide to Safe Scouting     Enterprise Risk Management