Webelos Woods

October TBD, 2020

Bear Creek Pioneer Park - Fox Ln.
(directions)

Latitude, Longitude: 29°49'35.6"N, 95°37'51.6"W

Webelos Woods is a weekend campout for Webelos Scouts (4th and 5th graders) to work on adventures and get an introduction to what Scouts BSA has to offer. Webelos dens will compete in various Scout skills competitions hosted by area troops.

     

A parent/guardian should accompany every Webelos den. The 5th grade Webelos Scouts will be introduced to the patrol method. This year the Webelos Scouts will be camping adjacent to the district camporee, district event where Scouts BSA compete in Scouting skills. This will allow the Webelos Scouts to observe the troops and to see the troops in actions. The Webelos Scouts will participate in rank appropriate activities.

Parents will have an opportunity to visit with area troops. This is an opportunity to find a troop that fits your family's style of Scouting to join. Two parent sessions will be held to discuss Arrow of Light Crossover Ceremony event opportunities, demonstrate how to make career arrows and to answer questions about Scouts BSA.

Registration

Registration fee is $11.50 for the first Webelos Scout and $10 for each additional Scout who registers at the same time. There is no charge for adults, but they must register. A program for siblings is not offered at this event.

Registration is typically completed by the Webelos den leader or unit leader and should be done no later than 10/8/19. Payments are made online with credit card, electronic check or PayPal.  Council refund policy.

Every pre-registered Scout will receive a patch; patches are not guaranteed for late registrations. Onsite registration: $30. 

Registration opens in August.

Program

The program will consist of two nights of camping and a full day of activities on Saturday.  Webelos Scouts should camp together as dens and exercise the patrol-method of camping as much as possible. More information will be available at October roundtable.  Participants will check-in Friday evening.  On Saturday, Webelos dens will compete in activities such as basic first aid, fire building, games, Scout skills and knots (square, taut-line, clove hitch, two half hitches, bowline, sheet bend).  The dens will be judged on den flag and yell, campfire skit and song, dessert cooking. On Saturday afternoon, dens will participate in fun activities with area troops, scavenger hunt, and learn more advanced skills taught by local Scouts.  Participants will break camp and depart Sunday morning.

Directions

The event is being held at Fox Ln. inside Bear Creek Park.

From US 290, take Sam Houston Tollway S​., exit Clay Rd​. Turn right on Clay Rd​, turn left on Bear Creek Dr.​ Make a left turn on to Fox Ln. Use Latitude, Longitude: 29°49'35.6"N, 95°37'51.6"W to find the exact location.

Google Map

Tentative Schedule

Friday

7:30 pm Arrival and check-in
9:00 pm Webelos leader meeting - every den should send one adult
(bring chair, notetaking materials)

Saturday  

 
7:00 am Reveille
7:00 am Breakfast
7:15 am Event coordinator meeting at flagpole (Webelos leaders)
8:45 am Assembly at flagpole
9:00 am Opening ceremony and instructions
9:00 am Morning competitions
11:00 am Webelos parent session 1: Arrow of Light Career Arrows
12:30 pm Lunch (non-cooking)
1:30 pm Afternoon competitions
2:00 pm Webelos parent session 2: Arrow of Light Crossover Events
4:00 pm Competitions end
4:00 pm Sports / gaga ball / kickball / ultimate frisbee
4:00 pm Order of the Arrow and campfire team meeting
4:15 pm Webelos parents visit troops
6:00 pm Unit time / dinner and clean-up
7:30 pm Dutch oven competition dishes due
7:50 pm Assembly at flagpole
8:00 pm Shared desserts from dessert contest
8:15 pm Awards ceremony / campfire / Order of the Arrow call-out
9:00 pm Campfire cleanup
9:15 pm Cracker barrel for Webelos leader (one adult per den should attend)
10:00 pm Lights out

Sunday

7:00 am Reveille
7:15 am Assembly at flagpole
7:30 am Breakfast / breakdown campsite
9:00 am Interfaith service
9:15 am Retire flags
9:30 am Dens depart after campsite inspection
10:00 am Units leaves 

Campfire

The Saturday evening campfire will include the presentation of awards to Webelos dens.  Dens will be recognized for their participation. 

Leadership

In most cases, the Webelos Scout will be under the supervision of their parent or guardian. It is essential that each Webelos Scout be under the supervision of a parent-approved adult (Guide to Safe Scouting).

Rain Date / Late Breaking Information

For late-breaking news and announcements, follow us on Facebook. Webelos Woods is typically held rain or shine unless there is going to be dangerous weather.

Uniforms

Field or activity uniforms should be worn at all activities and ceremonies.

Cracker Barrel

A cracker barrel is an evening snack and time for fellowship with other Scouts or Scouters.  The term cracker barrel is most thought to come from the time when people would shop at their local general store and gather around the cracker barrel to sit and visit with others in the community, much like the modern day water cooler.

The food is typically kept simple, such as cheese and crackers, summer sausage, chips and cookies.  On campouts, troops may have cracker barrel with the leaders and youth leadership to review the weekend schedule.

A cracker barrel will be held on Friday night at 9:30 pm.  Webelos leaders and one denner are invited to a special cracker barrel at the pavilion where last minute information and changes will be communicated.  Please bring a cup and pen.

Campsite Information

Check-in: At 7 pm participants will be directed to their campsite.  After setting up camp, the Webelos leader or assistant Webelos leader should come to the registration area. Please bring the medical forms at this time.  Leaders will receive a registration packet that includes the weekend schedule.  Dens that do not camp on Friday night must still check-in on Friday evening.  Each Webelos den must contribute one bundle of wood for campfire.

Campsites: Campsites will be tent camping only.  Dens are expected to honor the BSA Outdoor Code and follow the seven keys to low-impact/no-trace camping. At some time on Saturday, each campsite will be formally inspected.

Cooking and Fires: Webelos dens will furnish and cook their own food, as well as provide all equipment for preparation, serving, and cleaning up meals.  Liquid fuels (including charcoal starter) are not to be used. Open fires cannot be set up on the ground anywhere. Fires must be in a firebox raised off the ground or in fire pits provided by the park or raised grills.  Please bring in your own wood/charcoal/fire pit/sand if you choose to build a fire.  Propane stoves are allowed.  Remember that all materials brought in must be taken out.  Campsite ash must be removed; do not put ash in the trash cans.

Restrooms: There are two sets of restrooms in the park. They are located near the pavilion and playground.

Water: Water spigots are located at the park behind registration.  Each den should bring their own water containers.  Containers with lids are recommended since Webelos Scouts tend to spill a lot of water when walking.  Dishwashing is not permitted around the faucets.

First Aid and Safety: A health and safety officer will be on duty all weekend. No food or candy is allowed in your tent or sleeping bag. Since this is a wooded and water area, all campers should be on the lookout for snakes. The buddy system is to be used by the youth at all times.

Check-out: A final campsite inspection must be completed by the Webelos Woods staff prior to checkout.  Final checkout is to be completed at camp headquarters, and patches will be issued at that time.

Troop Visits: Webelos Scouts and their parents are encouraged to visit troops in the afternoon.  This is a good time to meet the adult leadership and watch the Scouts in action.  This is a great time to ask questions and learn about the troop.

What to Bring

Personal gear:

  • Bed roll, or sleeping bag
  • Jacket, raingear, hat
  • Extra change of clothes
  • Mess kit; camp cup
  • Personal items
  • Field unform (Webelos Scout uniform) and activity uniform (Scout t-shirt)
  • 6’ rope per Webelos Scout (for knots event)
  • Neckerchief (for first-aid event)
  • Webelos Handbook (optional)
  • Hand sanitizer
  • Folding chairs
  • BSA Annual Health and Medical Record for everyone onsite (parents too)

Den gear:

  • Tents with ground cloth
  • Water containers for hauling water
  • Cooking gear and food
  • First-aid kit (required – one per pack is acceptable)
  • Trash bags
  • Den flag
  • Den food
  • Den menu and duty roster
  • Items for campsite inspection
  • Bundle of wood for the campfire
  • Items for fire building:  4 hat fulls of tender (size of match), 4 hat fulls of kindling (size of pinky finger), 10-15 pieces of fuel (size of wrist).  Please bring the wood in bags (e.g., paper sacks) for easier transport - it can be mixed up
  • Optional items:  extra table (each den will be supplied one picnic table), marshmallows and sticks, raised firebox and wood (if you want a fire), 5-gallon buckets and shovel (to remove all ashes & unused wood), Scout Handbook, canopy

Medical Forms

Every participant must bring an Annual Health and Medical Record (Parts A & B for all Scouting events) and turn them in at check-in on Friday night.

Photographs

Notice!  Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the district has the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).

Scouting Safely

Safety is Your Responsibility posterThe BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. BSA Guide to Safe Scouting policies must be followed and all participants must follow youth protection guidelines at all Scouting events. Highlights include:

  • Two-deep leadership on all outings required.  
  • No one-on-one contact between adults and youth members. 
  • The buddy system should be used at all times. 
  • Discipline must be constructive.

Youth Protection Guidelines     Guide to Safe Scouting     Enterprise Risk Management

Contacts

For questions about the event, contact Matthew Podraza.  For registration questions, contact John Brogan.