Troop Fair for Webelos Scouts

October 27-29, 2017

Spring Creek Park
15012 Brown Road
Tomball, TX 77377

2:00 - 10:00 pm

The Troop Fair is an event for 5th grade Webelos Scouts designed to introduce them to the many outdoor adventures of Boy Scouting. On Saturday afternoon, Webelos Scouts visit troops and rotate between activities about every 30 minutes. While eating a sack dinner, Scouts will hear a Scouting presentation. The evening will end with an Arrow of Light ceremony conducted by the Order of the Arrow. Webelos patrols and troops can camp for the entire weekend.

Registration

The Webelos den leader should register for the Webelos Scout patrol.

Register

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What to Bring

Webelos Scouts:

  • BSA Annual Health and Medical form (Parts A, B) for every participant
  • Scout uniform (as determined by unit)
  • Refillable water bottle
  • Meals, drinks and snacks
  • sunscreen
  • hat
  • jacket, raingear
  • bug spray
  • Optional: camp chair, especially if staying for Arrow of Light ceremony

If camping:

  • Tent and sleeping bag
  • Extra change of clothes
  • Mess kit; camp cup
  • Personal items
  • Hand sanitizer
  • Webelos patrol gear: water containers for hauling water, cooking gear and food, first-aid kit (required – one per pack is acceptable), trash bags, patrol flag

Troops:

  • Meals
  • Camping and cooking gear
  • Popup canopies
  • Table and chairs
  • Materials to advertise troop
  • sunscreen
  • bug spray
  • BSA Annual Health and Medical form (Parts A, B) for every participant

Tentative Schedule

Friday 

 
6:30 pm Check-in begins at registration area 
9:30 pm Staff meeting at staff area - one leader and SPL from each troop should attend
10:00 pm   Cracker barrel at staff area - one leader and SPL from each unit camping 
11:00 pm Taps 

Saturday Morning

6:30 am Reveille – units prepare breakfast in campsites
8:00 am Flag ceremony and announcements (wear Scout uniform) 
8:30 am Morning activities
11:30 am Lunch 
12:00 pm Troops arrive and setup 

Saturday: Troop Fair

1:00 pm Troop Fair check-in and gathering activities 
2:00 pm Opening, flag ceremony and announcements on parade field 
2:30 pm Webelos Scouts visit troops and rotate between activities about every 30 minutes.
5:00 pm Webelos Scouts eat sack dinner and listen to a Scouting themed presentation. 
6:30 pm Closing flag lowering ceremony
7:30 pm Campfire and Arrow of Light Ceremony conducted by the Order of the Arrow at campfire ring on hilltop
9:00 pm Participants not camping depart park
10:00 pm Park gates closed 
10:00 pm  Camping Scouts return to campsites 
11:00 pm Taps 

Sunday 

 
6:30 am Reveille, eat non-cooking breakfast, clean up area 
8:30 am  Scouts Own Service (wear Scout uniform) 
8:45 am Tear down and Leave No Trace cleanup begins
9:15 am Check-out (see details below)
9:45 am Participants depart

 

Troop Campsites

  1. Each troop will have its own separate site. Webelos patrols who are camping with a troop will also be assigned an area. 
  2. The large parade grounds area at the north end of the park are being utilized.
  3. There are no tables or shelters at any campsite. 
  4. Units may bring dining pop-ups, tables, chairs, etc. 
  5. Port-a-cans will be available. Please monitor your Scouts so that they use the appropriate facilities and keep the porta-cans clean. 
  6. Ground fires are not allowed. Units may use an above ground fire pit unless the ranger informs us otherwise. Practice Leave No Trace!! 
  7. Cooking may be done with propane stoves, Liquid fuels are not allowed.
  8. All litter must be carried out when you leave. 
  9. No campers or other RV’s are allowed in the area. 

Check-in

  1. All participants must submit a BSA Annual Health and Medical form (Parts A, B) for every participant.
  2. Each troop and patrol will submit a roster at check-in. 
  3. The park gates open at 6:00 am and close at 10:00 pm. 
  4. On Saturday, Troop Fair check-in open at 2:00 pm 
  5. When arriving at the park, drive into entrance and proceed north (to the right) to the parking area and registration will be located on the left at the north end of the park. 
  6. Each troop will receive a campsite number within a designated camp area. 

Events and Locations

  1. Staff area and first aid will be in a central location near registration. 
  2. Friday and Saturday night cracker barrel will be held at the staff area. 
  3. Lost and Found will be at the registration/main staff area. 
  4. Water coolers will be located at the activity areas and other areas for use. 
  • Port-a-cans will be available for all to use. 
  • This is not a play area, please monitor your Scouts and take care of the area 
  • Keep this area clean 

Entering and Exiting Camp

  1. Spring Creek Park gates will be closed from 10:00 pm to 6:00 am on Friday and Saturday night.
  2. If you leave the camp area, please tell an event staff member. 

Sunday Morning Check-out

  1. A Scout is Reverent. All participants are encouraged to attend the Scouts Own Service on Sunday morning.
  2. No one leaves camp until it has been inspected and approved by the event staff. 
  3. Trash cleanup includes the road area around and near your campsite. 
  4. Assign one adult to request an inspection by the staff. 
  5. Dumpsters are on the main road on the way out of camp. 
  6. Camp will close and everyone should depart by 10:00 am on Sunday.
  7. After your campsite is inspected by staff, one leader from each campsite is to return campsite number post and evaluation form to the staff area to receive check out materials.

Scouting Safely

Safety is Your Responsibility posterThe BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. BSA Guide to Safe Scouting policies must be followed and all participants must follow youth protection guidelines at all Scouting events. Highlights include:

  • Two-deep leadership on all outings required.  
  • No one-on-one contact between adults and youth members. 
  • The buddy system should be used at all times. 
  • Discipline must be constructive.

Youth Protection Guidelines     Guide to Safe Scouting     Enterprise Risk Management