District Committee

District committee meetings are typically held the first Tuesday of every month at 7:00 pm at the LDS Church (10055 West Road). Consisting of chartered organization representatives (CORs) and elected district committee members, the district committee coordinates the functions of the district. The purpose of the district is to work through chartered organizations and community groups to organize and support successful units. The end result of effective district support is more and more youth members receiving a better and better program. A plethora of district committee resources are available. All districts are responsible for carrying out four standard functions:

  1. The membership function strives for growth through the organization of new Scouting units and through new members and adult volunteers joining existing units and working to retain current members.
  2. The finance function sees that the district provides its share of funds to the total council operating budget.
  3. The program function concentrates on helping Scouting units with camp promotion; special activities including community service; training adult volunteers; and youth advancement and recognition.
  4. The unit service function provides direct coaching and consultation by district volunteers for unit adults to help ensure the success of every Scouting unit.

District Committee Meeting Minutes

May 3, 2016

Attending were: Bobby Ausmus, Becca Franco, Bob Steubing, Judy Lizarraga, David Lizarraga, Robby Lizarraga, Neal Farmer, Jennifer Ausmus, John Brogan, Mark Hoffart, and Cristal Razo. 

Opening:  Pledge, Scout Promise, Scout Laws by Bobby Ausmus, District Chairman

Prayer by Bob Steubing, District Training Chairman 

Opening Exercises

Call to Order                                                                                       Bobby Ausmus   

People on the District Committee are asked to register as a committee member. Remember that you must register separately from your unit registration to be on the District Committee.

Journey to Excellence Reporting Assignments – an attachment will be sent under a separate e-mail with assignments for each of the categories for the JtoE. People who have been assigned specific duties are asked to report on them at the SED Committee Meeting on Aug. 2.

Report on Visits to Potential New Units                                 John Brogan

St. Matthew Catholic Church will be the new home of Pack 771 moving from Reed Elementary.

This new pack will be able to recruit from Holbrook, Frazier, Reed and Bane Elementary schools as well as the church congregation. There is also interest in a troop.

Posting of Committee Meeting Agenda and Minutes      Bobby Ausmus

The plan is to post the Agendas and Minutes from the SED Committee meetings on the SED website. David Lizarraga was voted unanimously as the lead webmaster for SED.

New Business

District Scribe                                                                                     Bobby Ausmus

Bobby put out a call for a scribe and several candidates were to be contacted. The scribe takes minutes at the monthly committee meetings, and sends out the agenda before those committee meetings.

Fun with Son Representative                                                     Cristal Razo

District needs to appoint a Fun with Son Representative to recruit personnel and attendees.

Reports from the Floor

Membership report                                                                        John Brogan

There will be two new units at the LDS Chapel on West Road. One will be a Pack and the other a Troop. The opportunity came when a new congregation moved into the facility.

There is interest in putting a Pack and a Troop at First Metropolitan Church on Beltway 8 near West Road. The pastor wants to have units, and a Cubmaster already has been assigned by the church.  The church already has a Girl Scout troop that is functioning.

We are looking for a Fall Membership Rally chairman.

Volunteer Recruitment                                                                 District Committee Members

Everyone needs to be on the lookout for volunteers to support district function.

Roundtable Attendance                                                                               Roundtable Commissioners

Unit Commissioners need to promote and invite their unit leadership and adult members to attend Roundtable

WITH them. Cub roundtable attendance is starting to grow and it is the plan to bring back rank and position

breakouts. Attendees would like a calendar of breakout subject focus.

Finance

Friends of Scouting – The FOS goal for Soaring Eagle District has been set at $28,385 (Family $19,385 and Community $9,000) We are currently at 70% with 5 presentations remaining and the LDS campaign.

Bobby, Jim and Becca will meet on the LDS campaign strategy.

Popcorn Sales – Popcorn Kernel Jenn Jennifer Ausmus wants to encourage units to register to sell popcorn.

She also wants to encourage all units to have a representative attend the Michael Beck training seminars on July 21 and July 23. You must attend both to participate in Show-and-Sell.

Jenn also wants to encourage units to have a popcorn representative in place to attend the unit kernel kickoff on Aug. 16.

Membership

The 2016-17 membership theme is “Rockets.” There is a call for parents to come up with ideas related to the rocket theme, like the Houston Rockets, NASA, hobby shops, etc.  John asks leaders to think about spring recruiting sessions. He would like for units to target kindergarteners for Tiger kids immediately after they graduate kindergarten.  Also, Troops can target Webelos II Scouts that have not transitioned into a Boy Scout unit.

Commissioners

COMMISSIONERS NEEDED – The commissioner core is critical during this transitional period for the district. The units in lifesaving status and the schools that no longer host units are prime targets for commissioners to act as ambassadors and mentors of Scouting to make sure that Scouting is available to any youth in Soaring Eagle District that wants to participate.

Unit commissioners are requested to fill out reports of their respective visits at my.scouting.org.

PROGRAM

Cub Scout Day Camp

This year’s Soaring Eagle Cub Scout Day Camp was at Jersey Village Baptist Church and was a great success. The theme was Wild, Wild, West. Many thanks to all who participated, as the event could not have gone off without major volunteer support.

District Picnic – the only SED event in July –Sat., July 23. It tentatively is scheduled at the Lion’s Den of the Houston Cy-Fair Lions Club at Bane Park, near West Little York and Gessner.

A BALOO training will be in conjunction with Bobcat Day in October on Oct. 8. A Rocket launch to promote membership also will be on Oct. 8 at a place to be determined.

Fall Rally training day is Aug. 11 at Roundtable, where adults will be trained on the Oct. 8 rocket launch.

Winter classes for the National Youth Leadership Training program are available for registration on-line at SHAC.org. NYLT is a way for youths to be trained in leadership techniques. The NYLT this year will be Dec. 18-23, instead of immediately after Christmas. This way, NYLT also will not interfere with Winter Camp, which is after Christmas.

The District is kicking around the idea of a fajita buffet at Backyard Grill. Units would sell tickets at $15 each. If people who bought the ticket attended the buffet, then the District would receive $9. If the purchasers did not use the ticket, then the District would receive all $15. Money also could be split between the units and the District.

RELIGIOUS EMBLEMS COORDINATOR – Judy Lizarraga is the district’s religious emblems coordinator. Each religion has its own religion award, and Judy will coordinate those for Soaring Eagle.

FACEBOOK – The district has a Facebook page, called “Soaring Eagle District.” On Facebook, go to that site and like it. Hundreds of pictures of recent events around the district are being posted on the page by coordinator Neal Farmer. Units are encouraged to post photos from campouts, Eagle ceremonies, etc.

Closing Exercises

Review Action Items      The District is looking for a new scribe to replace Neal Farmer. Please.

Scouter’s Minute Bobby Ausmus talked about being at a training session at Bovay, and he has a small pebble in his shoe. Instead of taking the pebble out as he walked to the mess hall, he continue to walk with it, irritating his foot. He kicked a tree and moved the pebble around, but then the pebble irritated another part of his foot. He continued to kick the pebble around in his shoe and arrived at the mess hall he was in a bad mood. He finally took his show shoe off and the pebble fell out. He felt like it was an allegory for not letting the small things bother you and not letting them turn into something big.

This Soaring Eagle District Committee will meet the first Tuesday of each month, except for July (District Picnic). Please let me know of any changes, additions or corrections to these minutes, no matter how small or trivial.

Sincerely,

-- Neal Farmer          

-- nfarmer07@att.net